Stakeholder Engagement Policy

1 Applicability 

This guideline applies to all employees and representatives of Offspring A/S and its subsidiaries who interact with external stakeholders, including customers, suppliers, agents, communities, civil society actors, and business partners. 

 

2 Purpose 

This guideline defines how Offspring A/S engages with external stakeholders in a responsible, transparent, and accountable manner. It supports our commitment to responsible business conduct, stakeholder governance, and long-term value creation for people and planet. 

 

3 Stakeholder Identification and Prioritisation 

Offspring A/S identifies and prioritises stakeholders through its Double Materiality Assessment (DMA). Stakeholder groups are mapped based on their potential exposure to impacts and their relevance to our business strategy. Engagement efforts must be proportionate to the severity and likelihood of impact, the stakeholder’s level of vulnerability, and their relevance to strategic decision-making. 

 

4 Integrity and Transparency 

All stakeholder engagement must be accurate, transparent, and based on substantiated information, and must comply with applicable data protection, non-discrimination, whistleblower protection, corporate governance, and responsible business conduct legislation in Denmark and in the jurisdictions where Offspring A/S and its subsidiaries operate, including but not limited to:  

  • General Data Protection Regulation (GDPR) 

  • Danish Data Protection Act (Databeskyttelsesloven) 

  • Danish Whistleblower Act (Whistleblowerloven) 

  • Danish Equal Treatment Act (Ligebehandlingsloven) 

  • Danish Act on Prohibition against Discrimination on the Labour Market 

  • Danish Companies Act (Selskabsloven) 

  • Danish Transparency Act (if applicable through value chain obligations, when relevant) 

  • International Frameworks 

  • OECD Guidelines for Multinational Enterprises on Responsible Business Conduct 

  • UN Guiding Principles on Business and Human Rights (UNGPs) 

  • ILO Core Conventions 

Environmental and social claims must be documented and substantiated. Where relevant, limitations, risks, and uncertainties must be communicated clearly and without misrepresentation. 

 

5 Respect and Human Dignity 

  • All stakeholders must be treated with dignity and respect. 

  • Discrimination, harassment, or exclusion is not tolerated. 

  • Engagement must reflect cultural and social awareness and responsible representation of Offspring A/S in both physical and digital contexts. 

6 Justice, Equity, Diversity, and Inclusion (JEDI) 

Engagement practices must align with Offspring A/S’ commitments to justice, equity, diversity, and inclusion. This includes equitable treatment, inclusive communication, and recognition of diverse perspectives, particularly where stakeholders may be vulnerable or underrepresented. 

 

7 Safeguarding of Children 

Children are considered a vulnerable stakeholder group. Any engagement involving children must ensure documented parental or guardian consent and comply with applicable national and international child protection and consumer protection legislation.   

 

8 Data Protection and Confidentiality 

  • Personal data must be processed lawfully, transparently, and responsibly. Stakeholders must be informed of their rights, and personal data must not be misused. 

  • All processing must comply with applicable national and international data protection legislation, including the EU General Data Protection Regulation (GDPR), where relevant. 

9 Feedback, Grievances, and Remedy 

  • Offspring A/S recognises stakeholder feedback as a critical input to risk management and strategic development. 

  • Stakeholders must have access to appropriate grievance mechanisms. 

  • Concerns must be assessed in accordance with Offspring A/S’ grievance mechanism process as well as Due Diligence framework. 

  • Where adverse impacts are identified, corrective action or remediation must be considered. 

  • Engagement outcomes should inform ongoing risk assessment and policy updates. 

 

10 Integration into Governance 

Stakeholder insights must be considered in strategic planning, ESG target setting, risk management processes, and policy development. Responsibility for implementation lies with management, with oversight from the Board. This guideline forms part of Offspring A/S’ responsible business conduct framework and is reviewed annually by management and board to ensure alignment with evolving regulatory requirements and stakeholder expectations. 

 

11 Related Offspring A/S policies 

  • Policy on Responsible Business Conduct 

  • Code of Ethics 

  • Due Diligence Commitment 

  • Whistleblower Mechanism 

  • Policy on Responsible Lobbying 

  • Environmental and Climate Policy 

  • Supplier Code of Conduct 

  • Marketing Policy 

  • Human Rights Policy 

  • JEDI Statement 

  • IT Policy 

  • Data Protection and Privacy Policy